If you are not using an SAP system to create your invoices, but you have an SAP back-end system and want to exchange the invoices electronically through the Peppol network, then you are in the right place. In this blog post we will introduce the possibility for you to send electronic customer invoices using the Peppol Exchange service for the cloud edition of SAP Document and Reporting Compliance, even though you have created them in other systems. 

You probably already know that the Peppol Exchange service provides you with an easy way to exchange documents electronically with your business partners through the Peppol network.

So far, the starting point was an invoice created in an SAP system, for example, in SAP S/4HANA ®. For the exchange, the invoice must exist in form of an electronic document. Therefore, you post the invoice in your SAP system and it creates an instance of the invoice in the eDocument Cockpit. Once you submit it, the system automatically creates the XML in the required format and forwards the electronic document to Peppol Exchange for the transmission to the receiver access point of your business partner.

From now on, the invoices no longer necessarily must have been created in an SAP system to exchange them using the Peppol Exchange service.

Let’s see how it works

1. From the system that you are using to create invoices you generate an XML file. This file must fulfill certain requirements. We summarized them for you in the product assistance (check the link below Electronic Customer Invoices Created in Other Systems > Requirements for Invoices in XML Format to Upload Them to the System).
2. Then you upload the XML file to your SAP back-end system, for example, SAP S/4HANA ® and create an electronic document for it.
3. Then the process is the same as for those who create their invoices in an SAP system: You can submit your electronic document to your business partner.

More information

Now that you know about the opportunity to exchange electronic documents through the Peppol network, even if they weren’t created in SAP systems, check out the product assistance for more detailed information!

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Stay tuned for more blog posts around the Peppol Exchange service of the cloud edition of SAP Document and Reporting Compliance and follow the assigned tags or the SAP Document and Reporting Compliance page here in SAP community!