Best practices for successful large meetings in Microsoft Teams
source link: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/best-practices-for-successful-large-meetings-in-microsoft-teams/ba-p/3201971?WT_mc_id=DOP-MVP-4025064
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Best practices for successful large meetings in Microsoft Teams
Meetings held in Microsoft Teams have evolved significantly since the COVID-19 pandemic started. We have increasingly seen large meetings being hosted online, including company all-hands gatherings, town halls, and product launches.
These large meetings typically involve a structured presentation and a significant number of participants who may be joining from diverse networks, platforms, client or web browsers, and many types of devices. Any disruptions or performance issues might be noticed by many users.
As the event organizer, you want to make sure you are following all the necessary actions to manage the meeting successfully. For instance, hard muting video for attendees can greatly reduce video bandwidth on a network and remove unintended video sharing in large audiences. Microsoft currently supports the ability to have 1,000-person meetings, which can overflow into a view-only experience for up to 10,000 participants. However, only 1,000 invitees can interact by using chat, audio, and video.
Teams meetings offer a collaborative and interactive experience with options to add structure for large meetings. As you extend the meeting to a larger audience, it is important to take appropriate steps to make the meeting more effective. As a supplement to our Virtual Event Playbook in this blog post, we will provide event organizers with best practices, tips, and preparation steps to optimize the large meeting experience and efficiently handle any issues that might occur.
Consider these practices before starting your meeting
Before holding a large meeting, event organizers should structure the meeting according to the following guidelines:
Recommended IT admin monitoring during meetings
Create more interactive and engaging meetings with these tips
Final notes on large meetings
Options you can choose for large meetings
In this post, we provided best practices for scheduled large Teams meetings that generally include back-and-forth interaction among the participants—discussions, sharing, assigning and accepting tasks, making plans, and coming to a consensus.
Event organizers also can choose to schedule a webinar, which is a structured interactive event that is more controlled. The participants in webinars have clear roles, with one or several experts (the presenters) sharing their ideas or providing training to the attendees. Learn more on webinars Finally, event organizers can schedule a Teams Live Event, which is a broadcast scenario with a production team behind the scenes and a viewing audience. That enables you to schedule and produce events that stream to large online audiences. Learn more about Live Events. To get the best overview of your meeting options visit our Virtual Event Playbook which covers the various ways you can host an engaging and inclusive event or take it a step further with our Virtual Event Producer course on Microsoft Learn.
We are here to support you. Join our Virtual Events community, contact Live event assistance portal and as always share your feedback on the Teams Feedback portal.
Feb 23 2022 05:26 PM
Feb 23 2022 08:32 PM
This looks like our OneNote... nice share @Siunie Sutjahjo !
We've been using Teams as a platform for virtual events for a couple of years now. Our playbook is solid now and just finishing our 12th event - now at almost 1000 presentations and over 5500 attendees total. We run our events in a team dedicated to the event (usually multi-day). We make liberal use of the underlying SharePoint site - Microsoft Lists and SharePoint pages make great Teams tabs for the agenda and speaker information - you can link straight into a channel (or "room") or to a tab in a channel (speaker/exhibitor/sponsor content). When there are concurrent sessions/meetings active, running in their subject matter based channels, users are amazed how easy it is to move between them - just like at a real conference center (we've had 50 concurrent meetings running...) And don't forget SharePoint spaces - a great way to highlight speaker content and more. Our trick is to explain to the attendees that Teams is your virtual conference center - you virtually "enter" the Team for the day and all the info you need is at your fingertips. Your attendees aren't spending their time in email searching for links to individual meetings for which they had to individually register. If you are running a bunch of siloed, disconnected meetings, consider running the event in a Team. You can run a few thousand attendee events for a few dollars a month vs $15K to $64K on other platforms. Can't wait to see what we can do with Mesh. A few links on how we run our events.
Feb 23 2022 09:31 PM
Feb 23 2022 10:18 PM
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