5 Simple Tips to Enhance Your Virtual Events
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5 Simple Tips to Enhance Your Virtual Events
The last couple of months have seen a rise in the occurrence of virtual events. Previously, only multinational organizations used to organize virtual events. They used to hold events with partners, investors, clients, and other stakeholders. However, the lockdown has prevented people from leaving their homes - but businesses need to continue their activities.
To connect workers, virtual meetings have become the new norm in different companies. Certain differences put physical events ahead of virtual events, but virtual events are almost as effective as physical events. Workers now work remotely, and from time to time, employers will need to hold meetings with their workers to discuss different issues. Still, it can be hard to capture the attention of everybody present in the meeting, which is one of the biggest problems of virtual meetings.
Here are 5 ways that you can improve your virtual events as an employer:
1. Prepare an Interesting Presentation
The presentation that you are going to deliver during a virtual event has to be very engaging to keep attendees focused on the event. You need to make sure that your slides are not boring, else attendees can mute their audio and video and get busy with something else. Instead of using plain slides, you can adopt the use of images, audio, or videos to keep your listeners engaged throughout the event.
If there are going to be other presenters at the event, ensure they also prepare engaging content. Even if you are relaying important information, people will miss out on what you are passing across if the delivery is bad.
2. Use the Right Tools
There are different platforms on which you can hold a virtual meeting. You have to make sure that the platform that you are using has the necessary features to make your meeting a success. Test the meeting space before the event to ensure that everything is working properly; this will help you avoid technical issues during the meeting. Also, check if the platform has features that can allow your attendees to make contributions. The ability to share files and record the meeting are other features that you can check out when deciding what platform you can use to host your event.
3. Use Interpreters
If the event is multilingual, you need to make sure that every attendee is carried along during the meeting. Remote interpreting is one way to make sure that everyone is part of the meeting.
Some companies offer this remote interpreting service; they have trained staff who are expert interpreters and can relay whatever is being discussed in the meeting to foreign attendees in real-time. This will greatly help to improve your audience experience.
4. Engage Your Attendees
You need to stay connected with your attendees before and after the event. After you send the invitation for the meeting, send follow-up messages to them to remind them of the date, time, and purpose of the meeting and your expectations from the meeting.
After the meeting, ask for feedback and suggestions that you can use to improve in subsequent meetings.
5. Make the Meeting Interactive
Beginning with your introduction, you need to lighten the mood of the meeting and make everyone relaxed. You can ask informal questions, throw a brain teaser, or talk about a trendy issue. This will make everyone feel welcomed.
During the meeting, ask questions and seek contributions so that the meeting can be an interactive session. Assign a moderator to control and maintain order when people are trying to contribute to the meeting. You can also do polls when you have to decide on something during the meeting.
For transparency, let the poll results be displayed on everyone’s screen so that it is a fair poll.
Properly planning your virtual event using these methods discussed above will allow you to engage your attendees from start to finish. You can also motivate people by giving random rewards to people who are interacting during the event. This will encourage everyone to pay attention. When you are sending invitations for the event, you must state the purpose of the event so that everyone is in the same state of mind before the meeting.
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